Introduction:

HRMS (Human Resource Management System) is a software tool that manages employee information including hiring, project tracking. HRMS helps companies make informed decision and maximize ROI by optimizing resource utilization, reducing project risks and improving productivity. This case study explores how SeyfertSoft, a prominent software ERP solutions provider, utilized an ERP (Enterprise Resource Planning) system with HRMS modules to overcome resource management and HR challenges for a client company and provide HRMS solution.

Client Challenges:

The client company faced several challenges before implementing the HRMS system as follows:

1. Talent Acquisition: The client had difficulty fulfilling their resource needs for projects and hiring new candidates. They relied on manual recruitment methods that were slow and error prone.
2. Onboarding Process: Excessive paperwork burdened the onboarding process, resulting in delays in efficiently integrating new resources and assigning them to projects.
3. Assigning Resources: The company faced challenges in effectively allocating resources to teams and projects, hence they lacked a dependable system to monitor their progress throughout the project lifecycle.
4. Resource engagement: Limited visibility into team engagement made it challenging to track turnover rate accurately and hence ensure optimal earning.
5. Profitability Tracking: The company needed better insights into resource engagement to ensure project earnings and revenue targets.

SeyfertSoft’s ERP for HRMS solution:

To overcome above mentioned challenges, SeyfertSoft proposed and implemented an ERP system with the following modules:

1. Recruitment Management Module: This module provided an end-to-end solution for the client’s recruitment process and talent acquisition strategies. It automated candidate screening, interview scheduling, and onboarding, and hence streamlining the process and reducing time-to-hire.
2. Project Management Module: SeyfertSoft implemented a project management module to help the client manage projects more effectively. It offered tools for project planning, resource allocation, progress tracking, and risk management. Real-time project dashboards provided comprehensive project status overviews and identified potential bottlenecks.
3. Time and Attendance Module: The time management and attendance management module enabled the client to efficiently manage employee time and attendance. Employees could log their hours worked on specific projects, assisting accurate project cost tracking and employee productivity monitoring. The module also streamlined timekeeping and payroll processing.
4. Leave Management Module: SeyfertSoft introduced a Leave Management module to automate and simplify the process of leave request, approving, and tracking employee leave. This module reduced administrative efforts and ensured accurate leave tracking.
5. Employee Management Module: An Employee Management module centralized employee information, including personal details, employment history, skills, performance reviews, and training records. This module supported better HR decision-making and hence streamlined effective employee management.

Results and Benefits of using ERP for HRMS solution :

The implementation of the ERP system with below HRMS modules provided significant improvements for the client company:

1. Efficient Resource Management: The recruitment management module reduced time-to-hire and enable seamless integration of new resources into projects.
2. Enhanced Project Management: The project management module improved resource allocation, progress tracking, and risk management, leading to better project outcomes and resource optimization.
3. Accurate Time Tracking: The time and attendance module enabled accurate tracking of employee hours worked on projects, allowing for precise project cost calculations and hence improved productivity monitoring.
4. Streamlined Leave Management: The automated leave management module simplified the process of requesting and approving leaves, minimizing administrative efforts and therefore ensuring accurate leave tracking.
5. Centralized Employee Information: The employee management module promotes better HR decision-making by centralizing employee details and supporting efficient record-keeping.

Conclusion:

The implementation of the above ERP solutions with HRMS modules by SeyfertSoft significantly streamlined the client’s resource management and HR processes. The modules addressed challenges related to recruitment, project management, time and attendance tracking, leave management, and employee information.

 Have a look into “ERP solution for Contract Lifecycle management” blog too.